How soon must the minutes be sent? And what if they do not arrive or do not reflect what was said?

Question

José Manuel Alburquerque · Accepted Answer

In Catalonia, the secretary and the president must sign the minutes within five days of the owners' general meeting. They must then be sent to all the owners within ten days of the meeting at the latest. If you do not receive them, ask for them in writing. Until you have been notified of them, the time limit for challenging the resolutions does not start to run, but in general the resolutions can already be applied. If they do not accurately record the resolutions or the votes, ask in writing for them to be corrected and, if the error affects a resolution, you can challenge it within the time limit. The time limits Five days to draw up and sign the minutes, counted from the day after the meeting. The secretary draws them up and both the secretary and the president sign them. Ten days to send them to all the owners, also counted from the day after the meeting. They are sent to the address each owner has given or, if they have not given one, to their flat or commercial premises, by post, email or another means with the same safeguards as the notice of the meeting. Every day counts towards both time limits, including Saturdays, Sundays and public holidays. For example, if the meeting is held on Tuesday 3 November 2026, the minutes must be signed by Sunday the 8th at the latest and sent by Friday 13 November at the latest. If resolutions requiring four-fifths or unanimity were adopted, once the month that absent owners have to object has passed, an annex to the minutes with the final result of the vote is sent to everyone. What they must record The minutes are not a transcript of everything that was said. They must record: The date and place of the meeting, whether it was the annual general meeting or an extraordinary general meeting and who called it. The agenda and who chaired the meeting and who acted as secretary. Those attending, those represented and those who delegated their vote. Each resolution, with the result of the vote, the owners who took part, their participation shares and who voted in favour, against or abstained. The law requires them to be drawn up at least in Catalan. If a contentious meeting is expected, a quarter of the owners, or owners who together hold a quarter of the shares, can ask the president in writing, at least five days in advance, for the minutes to be taken by a notary. If they do not arrive or are not correct If you do not receive them, ask the secretary or the managing agent for them in writing. The time limit for challenging the resolutions starts to run from when you are notified of them and, in principle, so does the month that absent owners have to object. But the resolutions can be applied even if you do not yet have the minutes, generally from the day of the meeting. If they do not accurately record what was voted, ask the secretary in writing to correct them, so that there is a record of your disagreement. The Catalan Civil Code does not provide a specific procedure for correcting the minutes. If what is wrong is a resolution or the result of a vote, the way to dispute it is to challenge it in court within the time limit. Asking for the minutes to be corrected does not stop that time limit. In the rest of Spain, the Horizontal Property Act (“Ley de Propiedad Horizontal”) gives ten calendar days to close the minutes with the signatures and allows errors to be corrected before the next meeting, which must ratify the correction.